INVITATION MANAGEMENT SYSTEM

 

INTRODUCTION OF INVITATION MANAGEMENT SYSTEM

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This system is named as Invitation Management System. This system is made to help the customers with any event they want to create. In this system, all the options are provided that are required by clients to create an event.

This system also has all the contacts of different sellers that sell the products that are needed when an event is created. First of all, the customer has to register itself on this system then the user can use all its features.

The user can invite guests, book any event place which is available and can contact all the people and staff members to arrange the function or event as required. This system also helps the customers to make payments online, and as all the contacts are available online, all the payments can be made in one go, and all the work gets reduced.

This system has one admin account who manages all the customers and event arrangers accounts. Clients and event or function arrangers or we can say users can only make changes into their account but cannot make changes to other accounts.

Any user can only view all other user’s accounts. The user can also change its account type like if a user has registered as a customer and wanted its report as an event arranger, then he can modify this account to event arranger account from customer account.

So, there is no need to create another account. Rest of the modules of this system are explained further in detail.

MODULES OF INVITATION MANAGEMENT SYSTEM

Our system has two main modules. One is the admin, and the other is the user. User module is again divided into two parts, either the user can be event or function arranger or customer.

Along with these, we have other interfaces which can be discussed as below:

ADMIN:

This module is present only for one account.

That is, no one can register as admin after the one account is created. Admin account has all the privileges, to check about any particular courier, to block any account, to calculate the salary of the employees after deducting their leaves, to update the status about any event, to calculate the payment, making changes into accounts of users, etc.

LOGIN:

After registration, one can login to the system either as the event manager or the customer. The option to register either an employee or customer is given when the user is registering.

The interface of this system depends on the registration. If the user has designated as an employee, then it will have options for arranging all the things as asked by a customer for an event.

For the customer, the interface includes the option to check all the available event managers and can select any one for this event.

USER:

As explained in the login section, the user can be of two types and both the users will have different interfaces and after the user has registered and login then the features provided can be used by the user.

PAYMENT:

This module is present so that customer can easily pay the amount as the amount paid through this system goes to admin, and the admin can make the payments to all the event managers according to their work.

It reduces the customer’s headache. The customer can pay the amount through net banking, debit card or credit card.

INVITATION:

This is one of the most important modules. This module helps the customers to invite all the guests he wants to invite in an event. He can do it by itself if he wants or can give the list of the guests to the event managers and they can then invite the guests to the event.

OTHER FEATURES:

Other various features are provided in this Invitation management system inviting guests to the event, preparing for the game, selecting staff members, etc. Paying amount either by online mode or by the offline mode.

SYSTEM DESIGN OF INVITATION MANAGEMENT SYSTEM:

Now this prison administration system is designed in such a way that it takes fewer resources to work properly. It has its sort of minimum requirements that we need to take care of :

The system requires a minimum of 2 GB of ram to run all the features smooth and sudden.

It needs a minimum 1.3 GHz processor to run smooth as less than that may create problems.

The system needs to be operated by some authorized person as wrong hands can make it irresponsible.

Rest is all up to the user’s usage will care for hardware

For security Antivirus is recommended.

The system is made correctly, and all the testing is done as per the requirements. So, the rest of the things depend on the user, and no one can harm the data or the software if the proper care is done.

All the attributes are working correctly, and if any error is found, then it can be removed easily.

ER DIAGRAM OF INVITATION MANAGEMENT SYSTEM:

ENTITY USER:

Every User’s details need to be stored properly with essential attributes. As all the other tasks can be performed only if the user is authenticated. After the admin has registered and is verified by the admin, then the user can perform all the tasks on it.

Some of the features of the user are as follows:

PRIMARY KEY USER ID:

The user id is system generated and unique, which can be referenced in any other entity.This mostly for recognizing it in the unique way anywhere in the program.

USERNAME:

Username is taken from the user and fed into this it is properly validated so that no mistake happens.

NUMBER:

The phone number is made here to keep the member updated and for the confirmation of the event is also managed through this method.

EMAIL:

Email is considered to make member aware of new offers for new events and for future references it is also relevant.

ADDRESS:

Address of the user is required at the time the customer is registering itself on the system

PASSWORD:

The password is required to login into the system, and the password must contain a unique character, a numeric character, and an upper-case letter. Password must contain at least six characters.

One must keep the password careful so that no one can get into your account and make any changes.

ENTITY EMPLOYEE:

As explained in the login section, the user can be of two types and both the users will have different interfaces and after the user has registered and login then the features provided can be used by the user.

Other attributes of entity employee are as follows:

NAME:

The user must know the name through which he or she has chosen to register itself on the system.

NUMBER:

The phone number is taken here to keep the member updated and for the confirmation of the event is also managed through this method.

EMAIL:

Email is considered to make member aware of new offers a new game, and for future reference, it is also relevant.

ADDRESS:

Address of the user is required at the time the customer is registering itself on the system.

EMPLOYEE ID:

Employee id is generated when the user registers itself, and it is always unique so that every employee can be found easily.

ENTITY ADMIN:

This module is present only for one account. That is, no one can register as admin after the one account is created. Admin account has all the privileges, to check about any particular courier,

to block any account, to calculate the salary of the employees after deducting their leaves, to update the status about any messenger, to track any courier, to calculate the payment, checking the mail payment type, etc.

ADMIN NAME:

Username is taken from the user and fed into this it is properly validated so that no mistake happens.

MODES :

There are two methods given to the users to register. One is a customer, and the other is an employee. Admin manages the account according to the request made at the registration time

ENTITY PAYMENT:

This module is present in both the interfaces but the options that are provided are different. In the customer’s interface, there is an option to make the payment using their debit card or by net banking.

The customer can also pay the bill by cash by going to the particular branch. Customers can also see their payment status after paying their bill. In the employee’s module, there is no option to pay the bill, and they can only see the monthly salary status after deducting their leaves.

One thing that employees can do is that they can deactivate the account of a customer that has not paid their bill in the given period. Admin cannot see any details they can only help the user in registration by verifying the user.

Some features of payment entity are explained further :

NAME:

The user must know the name through which he or she has chosen to register on the system.

NUMBER:

The phone number is taken here to keep the member updated and for the confirmation of the event is also managed through this method.

ADDRESS:

Address of the user is required at the time the customer is registering itself on the system.

USE CASE DIAGRAM OF INVITATION MANAGEMENT SYSTEM:

In this use case as you can see we have our system as box and the users who use our system are of the kind of outside the box but related to the system. There are two types of user one is an admin, and the other is user type.

USERS:

Two users are present here in this system. One is an admin, but the other is a user. This user has all the privileges, but it cannot register itself on this system as the admin needs to verify the registering user.

After the admin checks the user only then, he is eligible to use the system, and after that, it has all the privileges.Attributes given to the user are:

TRACKING PROGRESS:

Progress can be tracked any time by the customer as the agency will keep updating its status time to time.

ADDING STAFF:

In this attribute or column, the user can insert the details about the team members.

ADMIN PANEL:

There can be only one account of admin. Admin can add the users. When a user tries to register on this system, then the request goes to admin and if the admin verifies only the user can register itself with it.

Other privileges that admin has been explained below:

He can, Login through his id and password. The password is made very secure so that no person can guess and make it difficult for hackers to crack.

He has access to the profile of his own, and he can search detail of other Users and can see the detail of him.

This admin is responsible for creating and uploading the Menu card to every User in the Interface.

He can add a user to that account and give access to for handling the courier management system on their own.

He can manipulate the data of any user.

In this, we are showing here the interaction of the users with our system through our use case diagram.

FUNCTIONAL AND NON-FUNCTIONAL REQUIREMENTS OF INVITATION MANAGEMENT SYSTEM

The technical requirement of this is that it does what it is meant for. A functional requirement describes what a software system should do, while non-functional requirements place constraints on how the system will do so.

Functional requirements specify a function that a system or system component must be able to perform. It can be documented in various ways. The most common ones are written descriptions in documents and use cases.

Few of its functional requirements are as given below:-

USER DATA SHOULD BE FED INTO THE SYSTEM:

This system is doing that properly in user entity.

ADMIN CAN ADD THE USERS:

Admin can verify and add the user, which is they are doing with this system.

TRACKING STATUS:

status of the courier can be tracked using email id.

NON-FUNCTIONAL OF INVITATION MANAGEMENT SYSTEM:-

Non-functional of invitation management system necessities square measure the other demand than practical necessities. This square measure the necessities that specify criteria which will be would not to choose the operation of a system, instead of specific behaviours.

Non-functional necessities square measure within the style of “system shall be,” associate degree overall property of the regime as a full or of a specific facet and not a particular operate.

The system’s overall properties remarkably mark the distinction between whether or not the event project has succeeded or unsuccessful.

Non-functional necessities – are often divided into two broad categories:

Execution qualities, like security and usefulness, that square measure evident at the runtime.

Evolution qualities, like liabilities, maintainability, flexibility and quantifiable, that square measure embodied within the static structure of the code.

Non-functional necessities place restrictions on the merchandise being developed, the event method, and specify external constraints that the merchandise should meet

Our project qualifies all the criteria of functional and non-functional accordingly, and the system is up to mark performance vice.Here we need to take care of few more things before heading towards the system.

The most important feature of application world is that application’s ease of usage .application will easy to use if made while keeping in mind that user need not think twice about searching any feature.

Everything should be made distinctive by using the colour combination such that everything needed most frequently highlighted with focus colours. We can use simple layouts like the card and grid layout etc.

By varying colour and other UI combination, many good intuitive interfaces can be made. Which ultimately makes interface easy to use for a long time.

Unlike ancient style wherever the goal is to form the thing or application physically enticing, the purpose of the interface method is to create the user’s interaction expertise as straightforward and intuitive as attainable – what’s typically known as user-centred style.

Where smart graphic/industrial style is daring and eye-catching, inventive interface method is commonly delicate and invisible.

KEEP THINGS SIMPLE AND CONSISTENT:-

Straightforward and harmonic way making UI is very intuitive and needs to followed

MAKE GOOD USE OF TYPOGRAPHY:-

The typography is taken care very strictly as the need of the system.

USE COLOUR AND CONTRAST CORRECTLY:-

Color combo of lite and dark is right way emphasize and done well in this system

CONSIDER FEEDBACK MESSAGES:-

The feedback form is a perfect way taking feedback of ways and improving the system.

SIMPLIFIED FORMS:

The form is made simple to fill with the clean user interface.

CONCLUSION OF INVITATION MANAGEMENT SYSTEM

So, in invitation management system the outcome of all the hard work done for invitation management system is here. It is a software which helps the user to work with the creating events or functions, making payment, adding employee details, etc.

This software reduces the amount of manual data entry and gives greater efficiency. The User Interface of it is very friendly and can be easily used by anyone.

It also decreases the amount of time taken to write details and other modules.In the end, we can say that this software is performing all the tasks accurately and is doing the work for which it is made.