Online Tendering System ABSTRACT The basic function of this system is to available the tender documents online to the customers and download the application forms. Daily many tenders will be released and the new tenders are updated so that customers can view them and if they are interested they can download the tender form. Customers will have to register themselves and will get a permanent user ID and password.  By this ID and password he can download the tender forms in future also. The tender documents will be supplied to the user. This system can also handle multiple tender documents at one time i.e. the user can access various tenders from the company at onetime and can download the required forms. The user can submit the details along with quotation to the department through online. Then the department people evaluate all the tenders submitted by users on evaluation date and they allocate that work to the user who is eligible and quoted for less amount. PROBLEM ANALYSIS In this we discuss about what is the current system , problems in the current system and what is the proposed system. Current System In the current tender handling system all the tenders are processed through documents. It is a manual system. This system is called open document system.In this first of all tender notices are given in news papers with the details about work.Then the contractors read the tender notification and buy the tender schedule by paying the tender fee if they are interested to do that particular work. In that schedule all the details of the work are available to the contractors.Then the contractors send submission details which includes quotation of the tender  before tender submission closing date through post or by hand. On evaluation date the department people evaluate all the tender details submitted by the contractors.The department people give that work to the contractor who is eligible and quoted for less amount. Problems with the Current System: a)      It is more time consuming. b)      It incudes wastage of man power c)      It leads to tender ring d)     It includes wastage of money So in order to overcome all these limitations and to meet all their requirements the    current process is replaced with this application. Purpose: The purpose of this document is to display all the external requirements for the “Tender Handling System”.  The main objective of preparing this document is to give a   detailed description   of   the   analysis   and requirements for the system to be automated and this will be a guide in the other phase. The purpose of “E-Procurement System” to provide the traditional tendering process in an electronic form, using the Internet. Using E-Tendering The Departments can publish the tenders and users submit the tenders then finally the departments evaluate the tenders. Scope: This  document is  one that  describes the  requirements of the system. It  is  meant   for use  by the department people and contractors will be the basis for   this system. The department people responsible for publish &evaluation of tenders. The contractors are responsible for downloading &submission of tenders. The modules in this application are Administrator Employee Purchase department Supplier Administrator:  This administrator will maintain all the master information like Items Information, suppliers’ information, Employee information. Employee: He is going to prepare the indent for the required product to the purchase department, and also he checks indent status. Purchase department: Displaying indent information from different departments. Preparation of tenders for the indents, Invitation to the supplier for the tender Supplier: Supplier is going to bid the amount for tender with in the stipulated time, and will know the final status of the tender once it is closed. SOFTWARE AND HARDWARE SPECIFICATIONS HARDWARE SPECIFICATION Ø    Pentium III processor Ø    128 MB Ram Ø    Hard disk 40 GB Ø    Microsoft Compatible 101 or more Key Board SOFTWARE SPECIFICATION Ø  Operating System:  Windows XP Ø   Front End: J2EE Ø   Back End: Oracle